homepage

Purchase Progress Billing

Note

This part of the system is not used by many but it exists to allow you to pay in installments. More commonly used, we recommend reviewing and considering Split Payments on Vendor Contracts or Retainage (Holdbacks) to separate out contract and purchase lines. Read Payment Splits for more.

Progress Billing Concepts

For some purchases, you may pay in installments otherwise known as Progress Billing or Progress Certificate. This is not the same as Retainage.

In the HomeBuilder System, you can create a Vendor Contract Line and setup progress billing for this line. The result of this process is that the system will automatically create multiple Lot Planning lines for you.

Effectively you are creating a draft for future purchase invoices that will run through the system as described in Purchasing

Progress Billing Setup

To create, edit, or view Progress Bills, select the Phase. Click on "Vendor Contracts", select a Vendor Contract, and click "Progress Bills".

To create a new Progress Bill, press "New". To edit an existing Progress Bill, press "Edit".

  • No. - Enter a reference number for the Progress Bill.
  • Document Date - Select a date.

Standard Amount. Total amount of standard items. Upgrade/Extras Amount. Total amount of Upgrades and Extras.

Action "Add Lines"

This action adds Planning Lines associated with the Vendor Contract to a Progress Bill. The action is enabled if the Status of the Progress Bill is 'New'.

The action opens the page "Add Items to Vendor Progress Bill" which displays Planning Lines associated with the Vendor Contract. Select the Planning Lines that you want to add and click "Add Selected Items".

If work related to a Planning Line was completed partially (for example by 40%), you can modify the quantity in the Progress Bill line.

Action "Approve"

Changes Status of progress bill to 'Approved'.

Using the Progress Billing Tool

Action "Create Purchase Invoice"

After the Progress Bill is approved, you can create a Purchase Invoice for the Progress Bill using the action "Create Purchase Invoice".

This action will open a pop-up page where you enter the information required for the creation of an invoice (or invoices if you require a separate invoice for extras).

Created Purchase Invoices are not posted automatically. You need to post them from pages "Purchase Invoices" or "Purchase Invoice Card".