Lots

General Overview

A Lot represents the following:

  • For Low Rise: the piece of land where one house (or townhouse) will be built and the house itself
  • For High Rise: the unit in a condominium and/or the floor itself

Lots are the central control of the ownership, budget, actuals, and construction schedule of the lot upon which the model is to be built. Once everything is setup in the database then the Lots collate all this information and provide a central point to control construction management and tracking.

Technnical Note: Lots are represented by Business Central table "Job".

To maintain the list of Lots, open page "Lots" by searching it or by navigation in a Roles Center (i.e. Homebuilder - Operations - Lots).

To add a new Lot, click on New; to add or edit a model click on the Assist Edit (three dots) on the line and select.

Note

Because the Lot page is central to the whole system, it links to many more areas than other parts of the system.

It is also one of the last things to be setup as it requires all the "Related" areas (shown below) to be setup to be used properly.

Buttons available on the Ribbon

Field and FastTabs Definitions

The page is broken down by the following sections.

Lot Fasttab - General

This section contains general information of the Lot, including Phase, Lot Code, Address, Sales Status, and other information related to the state of the Lot. Most of the fields are self-explanatory.

Field Name Purpose
Model Code Specifies the model which will be built on the lot. On changing Model Code the lot budget will be re-populated from the model budget of the selected model.
Sited The action of siting adds all the 'base contract' planning lines created based on the Model Code (from the Model Items) of the Lot. This boolean flag indicates if siting has been executed for the lot.
Released If set to Yes, means that the 'base contract' planning lines of the Lot are released for construction.
"Sales Status", "Sited", and "Released" Informational only and Non-editable fields that are updated when you perform one of the actions from the Actions button on the ribbon

Lot Fasttab - Purchaser

Shows information related to the purchaser of the Lot.

Field Name Purpose
Customer No A lookup to the Customers in Business Central. This means that before assigning to a Lot, the corresponding Customer record should be created using standard Business Central functionality.
Name, Phone No. & E-mail Information fields that are automatically added from the Customer information
Note

You can only change the purchaser ("Customer No.") if the "Sales Status" is not "Sold Conditional" or "Sold Firm".

These statuses are both considered legal contract conditions between the purchaser and Home Builder, that require a change of sales status before allowing the sale to another purchaser

Lot Fasttab - Land

This section contains non-mandatory, informational only fields related to the land of the Lot.

Enter whatever makes sense to your business.

Lot Fasttab - Sales

This section contains information related to lot pricing and deposits.

Note

A user can only see this section only if this user has the Functional Permission 'CAN SEE LOT PRICES'

Assigned this permission on the Function Role in page the 'User Card'.

Field Name Purpose
Model Price The price associated with the combination of Model and Lot Type (Model Lot Types). It gets retrieved from the most recent "Model Lot Type" record on assigning Model Code to the Lot.
Original Price The original price of the Lot. Normally, it is the same as the Model Price.
Premium Amount An additional price (over and above the Model/Lot Type price) related to the premium conditions of the Lot, for example lake view, ravine lot, etc.
Offer Price Sum of Original Price and Premium Amount.
Amendment The total price amount including taxes of Lot Selection Packages, i.e. upgrades and extras.
Total Price Sum of Original Price and Premium Amount.
Deposits The sum of posted Lot Installments which are not invoiced.
Outstanding Amount The Total Price less Deposits.

Lot Fasttab - Budgeting

This is a system calculated Budget Summary page.

It includes Cost, Revenue and Profit matrix by Estimated, Planned, Actual, Outstanding values and Completion %.

Note

A user can only see this section only if this user has the Functional Permission 'CAN SEE LOT BUDGET'

Assigned this permission on the Function Role in page the 'User Card'.

Lot Fasttab - Milestones

This is a quick overview of your Construction Schedule for the Lot. It is an automatically created (reduced list) of Lot Key Dates showing only those marked as a Milestone.

Lot Fasttab - Closing

This is a quick view, summary of the key Closing Dates containing only original and current closing dates with the current Adjustment Type.

For a full list of Closing Dates click on the Lot ribbon - Related and selection "Closing Dates"

Lot Fasttab - Legal

This section contains non-mandatory, informational only fields related to the legal information for this Lot.

Enter whatever makes sense to your business.

Lot Fasttab - Construction

This section contains non-mandatory, informational only fields related to Construction specifics (e.g., Noise Impact Report, Positioning on the Lot etc.) that could be of use to retain for future reference.

Enter whatever makes sense to your business.